Administrative Assistant

Office Management:

• Oversee front desk operations, including greeting visitors, answering calls, and handling mail and correspondence.
• Maintain office supplies and order as needed to ensure adequate stock.
• Coordinate with the office landlord and act as a liaison as directed by the manager.

Calendar Management:

• Schedule appointments, meetings, and conference calls for executives and team members.
• Coordinate meeting logistics, including room reservations, equipment setup, and catering.

Document Management:

• Prepare and format documents, presentations, reports, and correspondence.
• Organize and maintain electronic filing systems for easy information retrieval.
• Keep records of hardware asset procurement within the Cebu site.

Travel Coordination:

• Assist with travel arrangements, including booking flights, accommodations, and transportation for staff.
• Prepare travel itineraries and provide necessary documentation and support for business trips.

Data Entry and Recordkeeping:

• Accurately input and update data in databases, spreadsheets, and other software.
• Maintain records related to expenses, invoices, and other administrative documents, seeking approval from the relevant approver.

Meeting Support:

• Record minutes, distribute agendas, and follow up on action items during meetings.
• Assist in preparing meeting materials and presentations.
• Facilitate document delivery to government and supplier agencies and offices.

Customer Service:

• Serve as a point of contact for internal and external stakeholders, providing assistance and information as required.
• Handle inquiries and resolve issues courteously and efficiently.